Nancy Genies | Pre-Construction Administrator
From Initiating the Set-Up of a New Job to Providing Clients With Samples, There is Never a Dull Moment for a Pre-Con Administrator
Nancy Genies is a Pre-Construction Administrator and has been with Kensington Glass Arts, Inc. for 2 years. Nancy took the times to share with us what a day in the life of a Pre-Con Administrator looks like and why she loves working at KGa. Thanks for sharing Nancy!
1. What does a day in the life of a Pre-Construction Administrator in the Pre-Construction Department for KGa look like?
A day in the life includes receipt of information on newly awarded contract jobs for KGa. From there, a job set-up information sheet is created that is for the entire company’s use. It involves all pertinent project information; project, general contractor, KGa team assigned, contract amount, architect as well as the start & end dates for a project. Additionally, a company job tracking log is populated in real-time for actions completed by the Pre-Con Team. Within the Pre-Con Department, there are two other additional logs that must be created and maintained.To add as much completed information available at the time of release by the General Contractor, there is a search through Notice-to-Proceed emails and other correspondence the Estimating Department gathered during the bidding phase for contractual information needed to set-up the project for use by the various Contract Departments throughout KGa; GC’s Project Management team contact information, project schedules and CAD files needed. Reaching out to the GC for missing information is often required.
Glass samples for the individual projects need to be requested from the various vendors, not only KGa provided glass, the specialty glass/metal finish samples from those providers as well. Purchase orders are needed for many of the specialty products and services; glass, engineering and drafting.
Follow-up on all of these tasks until received and recorded.
Upon receipt of the samples, the samples have to be prepared for submittal to the client. They must have labels prepared and affixed on each piece of glass, a transmittal letter and FedEx labels are prepared. When that is done, the samples have to be boxed and set out for pick-up. Any of the glass samples that have been received from specialty glass vendors have a separate sample that is labeled and provided to the KGa project team as a control sample of what was sent.
I have an additional job in my day. As a certified paralegal, I perform cursory contract review in the timeline between the Estimating Department review and prior to Project Manager’s review. I make notes of information that demands special attention for jobs that need to be answered, followed, or challenged before contract execution.
As with any other job in the world, there are “miscellaneous duties as assigned.”
2. Why did you choose a career in construction?
Construction work is an amazing field. I have worked in areas from architecture to occupancy. I have seen an idea become a reality.
3. How many women work in your department?
There are two women in a department of five team members.
4. What do you love about working at Kensington Glass Arts, Inc.?
Kensington Glass Arts embraces a mission for promoting continued success and growth, dedication to the quality of the products and services KGa provides, acknowledgment of team members’ contribution to KGa, as well as concern and support for the employee and family.
5. What advice do you have for women who want to get started with a career in construction?
In order to get started successfully in any career, research and understanding of what is involved will contribute to your commitment, personal satisfaction and continued growth. Construction offers so many different areas, cradle-to-grave and everything in between. Understanding the make-up of the employees within the construction industry; and the flexibility to work within those parameters can be challenging. A woman has to have “thick skin” sometimes despite the concentration on sensitivity that permeates today’s society.